Fillable Indiana State Fair Entry Form

When participating in the Indiana State Fair, it's important to have all necessary forms and documents ready. These documents help ensure a smooth entry process and compliance with fair regulations. Here’s a list of commonly used forms along with a brief description of each.

• Exhibitor Handbook/Premium List: This document contains detailed information about the rules, regulations, and categories for exhibits. It’s essential for understanding what is required for each entry.
• Entry Fee Payment Form: This form is used to submit the required fees for entries. It ensures that your payment is processed correctly and on time.
• Motorcycle Bill of Sale: To ensure accurate documentation during transactions, refer to the official motorcycle bill of sale template for seamless ownership transfers.
• Waiver of Liability: This document releases the Indiana State Fair from any liability regarding accidents or damages that may occur during the fair. Signing it is a requirement for participation.
• Exhibit Release Form: This form allows exhibitors to reclaim their entries after the fair. It provides proof of ownership and is necessary for picking up exhibits.
• Judging Criteria Sheet: This sheet outlines how entries will be judged. Understanding the criteria can help exhibitors prepare their entries to meet expectations.
• Parking Permit Application: This form is used to request parking permits for the duration of the fair. It ensures that you have access to designated parking areas.
• Special Needs Request Form: If you require accommodations due to a disability, this form allows you to request specific assistance during the fair.
• Volunteer Application: If you wish to volunteer at the fair, this application is necessary. It helps the fair organizers manage volunteer participation effectively.
• Exhibitor Ticket Order Form: This form is used to order additional tickets for friends and family. It ensures that you have enough access for your support team.
• Feedback Form: After the fair, this form allows exhibitors to provide feedback about their experience. This input helps improve future events.

Having these forms ready will help you navigate the entry process at the Indiana State Fair with ease. Make sure to read all instructions carefully and keep track of deadlines to ensure a successful exhibition experience.

1. Neglecting to Sign the Form: A valid signature is required. Without it, the entry will not be processed.

2. Incorrect Entry Fees: Ensure that the correct fees are included. Entries without the right fees will be returned.

3. Missing Department/Section/Class Numbers: Each item must have a corresponding department, section, and class number listed on the form.

4. Failing to Meet Submission Deadlines: Regular entries must be postmarked by July 1. Late entries are accepted only between July 2 and July 21.

5. Using a Single Form for Multiple Exhibitors: Each exhibitor must submit a separate form. Photocopying is allowed for additional entries.

6. Omitting Contact Information: Ensure that your name, email, phone number, and address are clearly printed on the form.

7. Ignoring the Handbook/Premium List: Familiarize yourself with the terms and conditions outlined in the Handbook/Premium List before submitting your entry.

8. Not Keeping a Copy: It is recommended to keep a photocopy of your entry form for your records.

9. Failing to Include Payment Information: If paying by credit card, ensure that the card information is complete and accurate.

10. Overlooking Late Processing Fees: Be aware that late entries incur an additional processing charge. This fee must also be included with your submission.

Filling out the Indiana State Fair Entry form can be straightforward if you keep a few key points in mind. Here are some important takeaways to ensure a smooth process.

• Print or Type Clearly: Always fill out the form using clear handwriting or by typing. This helps avoid any confusion.
• One Exhibitor per Form: Use a separate entry form for each exhibitor. This keeps things organized and ensures all entries are processed correctly.
• Deadline Awareness: Be mindful of the regular entry deadline, which is July 1. Late entries are accepted but will incur additional fees.
• Correct Fees: Ensure that you include the correct entry fees with your submission. Incomplete entries will be returned.
• Department and Class Numbers: It’s crucial to list the correct department, section, and class numbers for each item you plan to exhibit. Double-check your entries.
• Signature Required: Remember that the entry form must be signed in ink by the exhibitor. Forms without a valid signature will not be processed.
• Keep a Copy: Make a photocopy of your completed entry form for your records. This can be helpful for future reference.

By following these guidelines, you can navigate the entry process with confidence. Good luck with your exhibits!